When must a notary complete their journal entry?

A notary must complete their journal entry at the time of the notarial act to maintain an accurate and reliable record of the transaction. This immediate documentation helps to ensure that all relevant details are captured while they are still fresh and that the journal entry reflects the exact circumstances of the notarial act. This practice is critical for legal accountability, as it provides a comprehensive account of the actions taken during the notarization process and protects both the notary and the signers involved.

Completing the journal entry at the end of the day, once a week, or at the beginning of each month would not provide the same level of accuracy or reliability. Delaying the entry can lead to forgotten details, inaccuracies, or the inability to recall specifics that may be important for future reference or legal matters. Therefore, timely recording during the notarial act is necessary for upholding the standards and responsibilities of a notary public in California.